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AVP, Accounts Payable Manager

Company: First Commerce Bank
Location: Lakewood
Posted on: March 16, 2023

Job Description:

Requirements for AVP Accounts Payable Manager:
Minimum of five (5) years related experience
Bachelor's degree in Accounting, Finance, Business Administration, or related field
Thorough knowledge of general ledger accounting and accounts payable, GAAP and financial requirements
Specialized bank finance/accounting education/training
Knowledge and experience with Fiserv's Prologue Accounts Payable platform required.
Proficient in: English (reading, writing, grammar and mathematics)
Interpersonal relations and communication
PC skills (Microsoft Office)
Ability to analyze and interpret financial statements

We offer the following excellent benefits to our Full-Time employees:
Medical insurance
Dental insurance
Vision insurance
Life Insurance (employer paid)
401(k) matching
PTO (Paid Time Off)
Paid Federal Bank holidays
LTD insurance (employer paid)
Flexible spending account
Health savings account (employer contribution)
LifeMart (employee discount program)
Your responsibilities will include:
Maintains Policy and Procedures Manual for all account payable functions; reviews and updates as necessary.
Maintains a classification system for new and established general ledger and subsidiary ledger accounts which meets the reporting requirements of all regulatory agencies, and which provides adequate operating and financial data to responsibility centers.
Ensures that all invoices and purchase orders are processed timely and accurately with appropriate documentation and approvals.
Ensures that invoices are properly coded for general ledger and tax reporting.
Communicate with vendors as needed and manage follow up of needed information.
Process complex vendor allocations by spreadsheet and ensure timely payments.
Research and resolve invoice discrepancies and payment issues.
Handle daily set-up and maintenance of all new and existing vendors, and coordinate sending/ receiving of vendor information for paying of checks, ACH and Direct Deposit.
Maintain file and documentation for company.
Ensure timely receipt of W-9's and submission of 1099s to appropriate vendors and to the IRS and State
Supervise and manage the Accounts Payable Team Members and their daily work.
Verify employee payment reimbursement vouches for proper approval and review for completeness and accuracy. Ensuring the day-to-day process, ensuring invoices and expense reports are processed timely and accurately an in accordance with company policy.
Invoicing of tenant rent and CAM charges for all Lakewood tenants and receives and deposits all payments received from tenants.
Processes all property taxes for all company branches and facilities.
Processing of shareholders yearly/annual divided checks.
Prepares journal entries and reconciliations for monthly general ledger close.
Maintains the Bank's accounting systems for accounts payable, fixed assets, prepaid expenses and accrued expenses including related processing and reporting.
Maintains the Bank's internal demand deposit accounts; reconciles account statements.
Researches and reconciles all discrepancies and including auditing and verifying all financial documents
Prepares vendor checks utilizing accounts payable system; prepares Sales and use Taxes.
Assist with testing of the system reports required for management, financial reporting, and general ledger reconciliations.
Assists with preparing for variations audit and regulatory examinations by gathering requested materials; assists in preparing assigned schedules.
Assists with various accounting related projects and special projects as assigned.
Cross trains to perform back-up duties for other finance personnel as required.
Abides by the current laws and organizational policies and procedures designed and implemented to promote an environment which is free of harassment and other forms of illegal discriminatory behavior in the workplace.
Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety and soundness and the Bank's compliance with all regulatory requirements, e.g. Community Reinvestment Act (CRA), Bank Secrecy Act (BSA), Equal Credit Opportunity Act, etc; ensures that the department and all personnel adhere to the same.
Assists in the selection of new personnel as appropriate.
Makes provisions for the proper orientation and training of new personnel.
Reviews employee performance throughout the initial probationary period and on a regularly scheduled basis thereafter.
Organizes, schedules, and distributes work among assigned personnel.
Keeps personnel informed of pertinent policies and procedures affecting the department and/or their jobs; creates an atmosphere in which upward communication from employees is encouraged.
Administers personnel policies and procedures as established by Bank policy.
Communicates with the Chief Accounting Officer, other department managers, and appropriate staff personnel to integrate goals and activities.
Provides periodic reports to the Chief Accounting Officer and other groups as required throughout the Bank.
First Commerce Bank is an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, gender identity or expression, genetic information or any other characteristic protected by applicable law.
First Commerce Bank is dedicated to providing people, businesses, and communities in our markets with high quality products and services with superior customer service. We will provide products and services through secure, user-friendly technology and customer friendly locations. Our relationships are founded in our desire to be responsive to the financial needs of our customers in an atmosphere of personal attention, professionalism, trust, integrity and fairness. First Commerce prides itself on maintaining personal communications beginning with the Board of Directors.


Keywords: First Commerce Bank, Lakewood , AVP, Accounts Payable Manager, Accounting, Auditing , Lakewood, New Jersey

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