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Administrative Assistant (HR & Finance)

Company: Georgian Court University
Location: Lakewood
Posted on: November 22, 2021

Job Description:

The Administrative Assistant position is comprised of 25% CFO Support for the Finance and Administration office and 75% HR Support. This is a 35 hour per week position that provides the following: Executive level administrative support to the VP for Finance and Administration and HR support to the HR Director and staff such as assisting and working with search committees on hiring process, employment offers, ADP Workforce Now HRIS maintenance and reporting, unemployment hearings and other duties as assigned.
Essential Functions:

  • Organize and expedite flow of work through VP's office (mail, telephone, calendar, scheduling of meetings, room reservations, catering, contacts, call screening, etc.)
  • Record, transcribe and distribute meeting minutes as required
  • Provide support for the audit committee
  • Prepare new hire forms and offer letters.
  • Process background checks for employees.
  • Motor vehicle list maintenance.
  • Administer employment verifications.
  • Provide new hire information for emergency notification system.
  • Create personnel files for employees and maintain.
  • Complete forms, participate in DOL unemployment hearings and complete annual occupational survey.
  • Assist in the preparation, typing and mailing of correspondence.
  • Maintain work manual to ensure all processes are continuously well documented and followed.
  • Process HR Department mail.
  • Perform other duties as assigned.
  • Filing documents into employee files.
  • Integrate the core values of respect, compassion, integrity, justice, and service in all aspects of interaction.Qualifications:
    • High School diploma required; some college preferred.
    • At least 3+ years of successful work experience in a Human Resources Assistant position.
    • Excellent information gathering skills.
    • Superior problem solving skills.
    • Exceptional attention to detail and accuracy.
    • Experience with ADP Workforce Now HRIS record maintenance and reporting preferred or other HRIS.
    • Excellent computer skills using Microsoft Office (Word, Excel and PowerPoint required); e-mail, and internet research; aptitude for learning new software.
    • High level of tact, integrity and ability to maintain strict confidentiality.
    • Excellent judgment and decision making ability.
    • Excellent communication (verbal and written), interpersonal and customer service skills.
    • Excellent organizational skills.
    • A professional team player with a positive can-do attitude and demeanor is a must.
    • Higher education experience desirable (not required).
    • Ability to work both independently and as a team member.
    • Ability to handle a variety of tasks simultaneously with accuracy in a fast paced environment.
      **Effective October 1, 2021, proof of vaccination or submission of weekly COVID-19 tests are required for all Georgian Court employees. A copy of your CDC vaccination card should be shared with the Office of Human Resources before your first day of employment. All information will be kept confidential****Must be US work authorized**

Keywords: Georgian Court University, Lakewood , Administrative Assistant (HR & Finance), Administration, Clerical , Lakewood, New Jersey

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