Interim H.I.M. Operations Manager

Company: Pena4, Inc.
Location: Lakewood
Posted on: May 12, 2022

Job Description:

Summary of Position:
This is an Operations only role. Major responsibilities include:
H.I.M. Operations (no coding or CDI oversight)
Oversee Release of Information (ROI)
Critical in helping to prepare two sites for EPIC implementations (operations side only)
Centralized scanning overnight so oversight of scanning will be limited
No local HIM Committees - reports need to be submitted to corporate monthly
Requisitioning of Supplies
Work with Coding Management to facilitate their requests
Represent the Regional Director at meetings at the local sites when needed
Performance Improvement Council
Department Director Meetings
Supervises HIM personnel and directs the functions of transcription, incomplete chart area, release of information, permanent file and discharge analysis areas.
Implements, maintains and monitors systems to provide timely and accurate clinical and administrative data.
Develops section policies and procedures for the HIM department.
Monitors and implements QA programs for HIM.
Interviews, recommends for hire, training, monitoring and evaluate HIM personnel.

Location: Onsite at two locations in southern NJ.

Shift : 8:30-5:00pm or 8:00-4:30pm

Experience: Minimum of 2 -5 years of experience in a supervisory position in a Health Information Management Department

Education, Certifications: RHIT or RHIA

Skills :
Experience using 3M and Cerner
Excellent written and verbal communication skills.
Knowledgeable in computer applications (Microsoft, Excel, PowerPoint)
Strong organizational skills
Ability to implement change
Ability to motivate and build a team

Position Responsibilities:
1. Participates in the development of departmental goals, organization and staffing, plans and programs, work methods and performance standards.
2. Maintains and supervises physician incomplete data for reporting. Works with medical staff for continuous Regulatory compliance.
3. Monitors Vendor relationships for transcription, release of information, and any other off-site vendors engaged by the Health Information Management Department
4. Plans the workflow of the discharge processing areas in the HIM department on a daily / weekly / monthly basis based on the staffing availability and volumes of the department.
5. Communicates job expectations and provides feedback on job performance to all staff in discharge processing and analysis area.
6. Assesses workflow status on a daily basis, and assigns work to staff. Ensures deadlines are met.
7. Provides input to the Regional Director / Regional Operations Manager on the overall Site Health Information Management Department budget / staffing levels
8. Interviews and recommends for hiring prospective personnel as positions become available.
9. Conducts and/or monitors orientation and training of personnel according to job responsibilities.
10. Appraises performance of personnel (evaluations) for HIM file clerks, Release of Information, and Discharge Analysts. Discusses appraisal with personnel and counsels as to the development of skills and attitudes for improved performance and personal development.
11. Implements and monitors measurement tools to objectively evaluate job performance.
12. Reviews, revises or creates policies and procedures or job descriptions at a minimum annually and as needed throughout the year
13. Serves as a resource for other departments, physicians, and administration to obtain information or clarification on documentation standards and regulatory requirements in conjunction with the Regional Director / Assistant Director
14. Recommends and participates in discipline and/or discharge of personnel as appropriate.
15. Reviews ADP (Payroll) and controls attendance, timeliness, and hours of work for all HIM employees on a daily basis.
16. Completes 'Request for Time off' forms and appropriately responds to request within three working days of receipt.
17. Budgets and controls departmental expenditures to minimize costs and maximize productivity by effective utilization of resources provided and limiting such items as overtime, absenteeism, requests, etc.
18. Responsible for organizing and coordinating specific duties and audits in a timely manner.
19. Responsible for generating statistical displays, graphs and reports which reflect the HIM department's activity and analysis.
20. Responsible for providing adequate coverage for the HIM department.
21. Attends all appropriate committee meetings.
22. Participates in training and continuing education programs.
23. Randomly verifies accuracy of all areas supervised by performing quality assurance monitoring studies.
24. Responsible for maintaining privacy and confidentiality of medical and financial information.
25. Inspires others to great determinations and unity of purpose by directing explicitly, assuming responsibility, encouraging, and recognizing efforts of others and keeping up with new developments in HIM.
26. Performs related duties as assigned by the Regional Director / Regional Assistant Director.
27. Read, be with familiar with, participate in periodic education/training regarding, and comply with, Corporate Compliance Program, Code of Conduct, and other corporate compliance policies (as may be amended from time to time).
28. Assist with other requests as needed.

Keywords: Pena4, Inc., Lakewood , Interim H.I.M. Operations Manager, Executive , Lakewood, New Jersey